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Academic Progress and Appeals

The government sets official standards of satisfactory academic progress (SAP) for you to receive financial aid, which is reviewed at the end of every semester. As long as you’re going to class and making your grades, you’ll be fine. But just so you know, San Jac measures your progress in the following ways:

Grade Point Average

San Jacinto College uses the 4.0 GPA system.

4.0=A

3.0=B

2.0=C

1.0=D

0.0=F

The minimum GPA required is 2.0. This is based on the aggregate hours taken at San Jacinto College, whether you change majors or are pursuing multiple degrees or certificates. It does not include transfer hours. For repeated, developmental and ESOL courses, only the highest grade is calculated in the GPA.

Pass Rate

You are expected to pass a minimum of 75 percent of all hours attempted. This includes coursework attempted at San Jacinto College and coursework transferred from other institutions. The following grades are considered successfully completed: A, B, C, D. For repeated courses, only the course with the highest grade is used to calculate the pass rate; however, these courses will still be included in your total attempted hours.

Time frame

You are expected to complete your educational objective within the first 90 hours attempted, whether you’ve changed majors or are pursuing multiple degrees or certificates. Grades of F, I, W, NG, and N, repeated, developmental and ESOL courses are counted in this total. Hours attempted include coursework attempted at San Jacinto College and coursework transferred from other institutions.

Warning

If for any reason you haven’t met the GPA or pass rate standards, you will be placed on financial aid warning. Think of it as a heads-up, a way of letting you know what you need to do. Even under warning status, you can continue to receive your financial aid.

Suspension

If you’re not in compliance by the end of your warning term or we receive transfer work while you are on a warning that does not improve your status, you will be placed on suspension and are no longer eligible to receive financial aid. But that doesn’t have to be the end of the story, there are still options for you to regain eligibility.

Maximum Time Frame

If you have attempted more than 90 hours (including transfer hours), you are no longer eligible to receive aid. There are still options for you to regain eligibility through the appeal process.

Probation

If you failed to make satisfactory academic progress and you have appealed to have your financial aid reinstated, you are placed on Probation for one term. You are required to meet the conditions stated on your appeal approval contract without exception. If you do not meet the conditions of the financial aid appeal, you will be placed on financial aid suspension.

Academic Plan

If you completed and met the conditions of the appeal during the probation term, but you still aren't making satisfactory academic progress, you will be placed on Academic Plan. While on Academic Plan, you must continue to meet the conditions of your appeal within a specific point in time as stated on your appeal packet.

Regaining eligibility

Appeals are considered for extenuating circumstances such as injury, illness, a death in the immediate family, or undue hardship. If this applies to you, you have the option to submit a written appeal to the Financial Aid Office.

Appeals are considered for extenuating circumstances such as injury, illness, a death in the immediate family, or undue hardship. If this applies to you, you have the option to submit a written appeal to the Financial Aid Office. Please check with the Financial Aid Office for term-specific deadlines. 

To start the financial aid appeal process, please visit or speak with a financial aid representative. Appeals require you to gather important documents that support your circumstances and meet with a counselor in Educational Planning, Counseling, and Completion, so please allow plenty of time to complete the process. 

If this is your first time to submit an appeal, please check with the campus where you will be submitting your appeal to schedule an appointment. First time appeals are reviewed at the campus and the advisor will let you know the outcome at the end of your meeting. Appeals appointments are accepted at the following times:

 

Central Campus:  

Monday-Thursday, 9 a.m. – 3 p.m.*

Friday, 9-11 a.m.*

 

North Campus:   

Monday-Thursday, 9 a.m. – 3 p.m.*

Friday, 9-11 a.m.*

 

South Campus:  

Monday-Thursday, 9 a.m. – 3 p.m.*

Friday, 9-11 a.m.*

 

*If you need an appointment outside of this time, please contact the Financial Aid Office.

 

To cancel or reschedule your appointment, please contact 281.998.6150. Allow 24 hours for cancellation or rescheduling. Rescheduling or cancelling your appointment may cause a delay in your appeal processing. If you arrive more than 15 minutes late, your appointment must be rescheduled. Appointments are based on a first come, first serve basis.

If it is not your first time to submit a financial aid appeal, your packet will be collected and forwarded to the appeal committee for further review. If your written appeal is denied by an advisor or the committee, you have the option to request a personal appearance with the appeal committee. If you need to request a personal appearance, only you are allowed to represent yourself to the committee. The committee meets every other week. You will be notified on their decision by email.

If you submitted an appeal for review by the committee, please use the following dates to determine when your appeal will be reviewed. Appeals must be submitted no later than one week prior to the appeal meeting date. Appeal decisions will be emailed to you before the next scheduled meeting at your SJC student address.

If you are requesting a personal appearance, please contact a financial aid office to submit the written request and obtain the location and time no later than four weeks from the end of the current term. Personal appearances are held only during the first meeting of the month. 

 

July 05, 2018, Central Campus

July 11, 2018, Central Campus

July 18, 2018, Central Campus

July 25, 2018, Central Campus

 

August 01, 2018, South Campus

August 08, 2018, South Campus

August 15, 2018, South Campus

August 29, 2018, South Campus

 

September 12, 2018, North Campus

September 26, 2018, North Campus

 

October 10, 2018, Central Campus

October 24, 2018, Central Campus

 

November 7, 2018, South Campus

November 14, 2018, South Campus

 

December 05, 2018 North Campus

December 19, 2018 North Campus