Marketing Forms & Instructions
The following steps are for ordering awards and trophies from the College’s approved vendor, Gulf Coast Trophies. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.
When ordering awards and trophies, please allow two (2) weeks for the design and production of your items. Please direct any questions to Patsy Laredo, purchasing buyer, at 281-998-6106 or Patsy.Laredo@sjcd.edu.
Step 1 – Obtain a Quote
Contact the approved vendor listed below, to obtain a quote on the item(s) you wish to order.
Gulf Coast Trophies
Ms. D'Lana Cruz
713-473-6969, Ext. 102
Step 2 – Banner Requisition
Next, log into Banner and create a requisition for the amount of the purchase, based on the quote you received. Please use the text below in your requisition (form FOAPOXT – Procurement Text Entry form).
Do not mail PO, send to [requestor's name]
Dept emailing PO to email@example.com
ESC Region 2 Contract
SJC Contact: [name], [direct phone number or e-mail address] (if other than requisitioner)
Quote # _________ and Delivery Instructions (Campus, Building, Room) _________________
Step 3 – Artwork Approval
The vendor will email you an art proof when you request a quote. It is your responsibility to carefully review the proof, and let the vendor know if you approve. The purchasing department will issue the purchase order to you and you will send it to the vendor.
The vendor will not begin production on any order until a written copy of the purchase order is received. No verbal orders will be accepted.
The vendor for business cards and stationery is ProForma.
To place an order, please go through the College e-store at: ProForma
You will need to create a user name and password to place orders. The account number for ordering business cards and stationery is 733206.
For questions about business card orders or stationery, please contact Samantha Davis at 281-998-6152 or firstname.lastname@example.org.
The following steps are for ordering metallic name badges from the College’s vendor, Gulf Coast Trophies. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.
All name tags will have consistent elements. The following style is what you can expect to see when you receive your name tag:
First line: San Jacinto College logo and tagline
Second line: Name
Third line: Department
Please note that job titles (i.e., professor, director of purchasing, department chair, etc.) are NOT printed on the name badges.
Complete the Name Tag Request Form (also linked at the bottom of this page). Information you will need to complete this form include:
- Date you need your name tag(s),
- FOAP (Fund/Org/Account/Program): This is a 16 digit number that will be used to charge the cost back to your department.
- Name (35 character limit)
- Department (35 character limit)
If you are requesting more than one name tag for your department, please fill out the "Multiple Tags" section of the form.
Again, please note that job titles (i.e., professor, director of purchasing, department chair, etc.) will NOT be printed on the name badges.
A member of the publications team will receive and review your request. Any changes will be emailed and verified with you via e-mail prior to being sent to the vendor.
The printed name badge will be delivered to the marketing department at the district office. Name tags will be forwarded to you via inter-campus mail.
When you are ready to place your order, please fill out and submit the form below:
Follow these steps to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.
Please direct any questions to Patsy Laredo, purchasing buyer, 281-998-6106, Patsy.Laredo@sjcd.edu.
Step 1 – Obtain Quote
The following vendors are APPROVED FOR CLOTHING AND PROMOTIONAL ITEMS.
For login information, please contact Kristin Wert.
You are able to order with a p-card directly through the portal at http://portal.boundlessnetwork.com/sjcollege
Catalogs: (With this vendor, there is no set-up charge on embroidery orders; no shipping charges on clothing orders over $250.)
Promotional Items & Clothing
Step 2 – Purchase Order
Login to Banner and create a requisition. Purchasing will email you the PO, and you will need to send it to the vendor.
Promo item commodity code 03778
Clothing commodity code 20000
Banner vendor number for Brand IQ G00949132
Banner vendor number for J. Harding & Co (J. Drouin) G00802617
Banner vendor number for Klas Products (Boundless Network) G00948300
Banner vendor number for Popular Embroidery 760667731
Please use the text below in your requisitions:
Send PO to [requestor's name]
RFP# 16-03, Board approved 12/2016
Quote # __________
Deliver to ___________________ (building and office number)
Step 3 – Artwork
The vendors will email you an art proof that follows the College brand standards. You will be responsible for proofing and approving the art proof.
If a t-shirt order needs new artwork, please contact Mary Hind in the marketing department at email@example.com.
Please note the following when ordering promotional items:
- The only website url that will be listed on promotional items is www.sanjac.edu or www.sanjac.edu/department.
- The only phone number that will be listed on promotional items is the College call center, 281-998-6150 (extensions are fine).
- Departmental designations will fall in line with pre-approved graphics provided to the vendor.
- Deviations from the College logo and tagline will not be permitted.
- The College’s academic colors are blue and gold with white accent, and promotional items should be ordered accordingly in these colors.
- Questions should be addressed to Janet Cowey, marketing director, 281-991-2603.
The following steps are for ordering College publications. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor. Publications include, but are not limited to, items such as brochures, posters, flyers, programs, invitations, and forms.
When ordering a publication, please allow four to six (4 to 6) weeks for the design and production of your item(s). Please direct any questions to Mary Hind, marketing project coordinator at 281-459-5421, or Janet Cowey, marketing director, at 281-991-2603.
Complete the Publications Request Form following this memo. Be sure to include the date you need your publication(s) delivered, as well as a FOAP in order for us to complete the charge back.
Common Account Numbers:
733201 - Printed Materials
733209 - Banners
Please allow four to six (4 to 6) weeks for the design and production of your order. Submit the form below, and necessary text and / or samples (these can also be sent via interoffice mail), to Mary Hind, marketing project coordinator. Ms. Hind will process the request and provide you, via email, with a project number.
Your request will be assigned to a graphic designer, who will work on the design and layout of your project. You will be provided the opportunity to proof your publication(s) up to five times prior to print. Your item(s) will be delivered from the printer to the maintenance department on the campus you indicate on the attached form. Maintenance will then distribute appropriately. Please note that the College has contracted print vendors, and any printing done outside of the contracted vendors is not approved. If you have any questions, please contact Mary Hind, marketing project coordinator.
Please note: The marketing department will consider the following elements when designing your publication.
1. San Jacinto College logo and seal. The SJC official logo and / or seal will be used on most publications. Should you require the logo or seal for a departmental publication, it is available in different formats and resolutions at www.sanjac.edu/logos. Instructions for downloading, and guidelines for usage, are also available on the site. Should you require a specific departmental logo, or have a special request, please contact the marketing director.
2. Proper names.
• The San Jacinto Community College District
• The San Jacinto College District
• San Jacinto College
• San Jacinto College Central Campus
• San Jacinto College North Campus
• San Jacinto College South Campus
• Maritime Technology and Technical Training Center
3. Campus addresses.
8060 Spencer Highway
Pasadena, Texas 77505
San Jacinto College North Campus
5800 Uvalde Road
Houston, Texas 77049
San Jacinto College South Campus
13735 Beamer Road
Houston, Texas 77089
Maritime Technology and Technical Training Center
3700 Old Highway 146
La Porte, Texas 77571
4. College phone number. 281-998-6150. Exceptions to this must be approved by the marketing director.
5. College website address. www.sanjac.edu. Exceptions to this must be approved by the
6. Non-discrimination policy.
The San Jacinto College District is committed to equal employment opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.
No person including students, faculty, staff, part-time, and temporary workers will be excluded from participation in, denied the benefits of, or be subjected to discrimination or harassment under any program or activity sponsored or conducted by the San Jacinto College District on the basis of the categories listed.
The following College officials have been designated to handle inquiries regarding the College’s nondiscrimination policies:
Vice Chancellor, Human Resources
Stephen Trncak – Equal Opportunity Compliance Officer
4624 Fairmont Parkway
Pasadena, TX 77504
Associate Vice Chancellor, Student Services
Joanna Zimmerman (students) – Co-Lead Title IX Coordinator
8060 Spencer Hwy.
Pasadena, TX 77505
Sandra Ramirez (employees) – Co-Lead Title IX Coordinator
4620 Fairmont Parkway
Pasadena, TX 77504
Vice Chancellor, Strategic Initiatives
Allatia Harris (equity in athletics)
8060 Spencer Hwy.
Pasadena, TX 77505
7. Disclaimer (for official publications). All course descriptions and degree information listed herein are subject to change. For up-to-date information, please consult the current San Jacinto College catalog.
8. Revision date. Month / Year (i.e., 06/2017).
It is the responsibility of the Director, Marketing and Public Relations to determine that the content, design, purpose, and printing format of College publications serve the goals and objectives of the San Jacinto College District. The Director, Marketing and Public Relations reports to the Vice Chancellor, Marketing, Public Relations, and Government Affairs, who is ultimately responsible for College publications.
Standard College publications that may be approved for departmental production include flyers, forms, and brochures which are temporary in nature, require fewer than 200 copies, and can be reproduced on campus.
Publications not approved for departmental production are all marketing and recruitment brochures, pamphlets and posters. All College publications must conform to the District’s standards of quality, accuracy and image.
Printing Copyrighted Materials
San Jacinto College will not knowingly publish or reprint previously copyrighted materials without written permission from the publisher, author, or other party with a copyright interest. Before submitting questionable materials, first consult the publisher or author listed in the published work. Requests for reprinting copyrighted materials in part or entirety must be submitted with a letter stating granted permission from the publisher, author, or other party with a copyright interest. The letters of permission will remain on file in the marketing office.
When you are ready, please fill out and submit the form below: